Purchase Ledger Manager

Thorn Baker Industrial Recruitment are sourcing Purchase Ledger Manager for our client in the Tideswell area.


Daily Tasks:

· Providing cover for staff where necessary

· Printing off all invoices/statements/credit notes on the email in the morning, along with checking on everything that comes in and delegating email queries to staff, and dealing with your own queries.

· Checking through the post in the morning, and handing out relevant parts to staff.

· General maintenance of supplier records on our internal System and dealing with change of bank details process.

· Checking through the invoices.

· Posting of invoices on the system, once they have been authorised, checking postings are consistent and accurate.

· Dealing with general queries from suppliers

· Setting up of new supplier accounts, which includes filling out customer forms and requesting necessary information.

· Managing an other staff members and all their queries

· Liaising with the Buyer – any problems with suppliers

· Liaising with the national transport manager on a Tuesday morning regarding authorisation of vehicle invoices, and raising any issues for him to solve.

· Checking and authorising the weekly BACS and Cheque payment runs.

· Going through the aged creditors and held invoices reports and chasing queries/asking staff to chase queries

· Filing away invoices after they have been authorised further by the Managing Director, and making sure relevant copies of invoices are taken for relevant people and files

· Raising invoices for samples that are to be claimed back through the supplier

· Invoicing suppliers for invoice discrepancies if no credit notes are received

· Managing all the utility bills for all the depots

· Liaising with the Finance Director regarding any issues and ones that require further authorisation

· Checking all supplier statements as and when they are received

· Checking any online portals for invoices to print

· Processing and monitoring all contra invoices.

· Liaising with the payroll department regarding staff hours

Monthly Tasks:

· Writing up a list of the monthly processes and delegating those processes out to each member of staff to complete

· Overseeing the closing off process

· Doing all the accruals for the Monthly Management Accounts

· Checking the intrastat suppliers invoices have been put on the system correctly

· Managing internal accounts and making sure they are cleared down on both the purchase ledger and sales ledger each month

· Oversight of all payment runs – checking through them and making decisions for payments

· Supporting staff with their daily duties

This position if for a minimum of 12 months maternity cover.

The position also comes with a competitive salary dependent on skills & experience.

To apply please forward a CV at your earliest convenience.